By-Laws of the South Dakota Association of the Blind Inc.
BY‑LAW I ‑ MEETINGS
A. Annual Meeting
The corporation shall meet annually at a time and place to be determined by the Board of Directors with written notice to be furnished to all members at least thirty (30) days in advance of the meeting date.
1. Board Meeting: A quorum for the board of directors meeting shall be established with a participating and/or excused member count of greater than 50 %. The president and/or secretary shall record a listing of the participating and/or excused members constituting a quorum for a given meeting, to be included in the meeting minutes.
2. Membership Meeting: A quorum for a general membership meeting shall be established with a participating and/or excused member count of greater than 20%.
BY‑LAW II ‑ OBJECTIVES
1. To promote the general well-being of the blind and visually impaired of the state.
2. To provide the public with a better understanding of the efforts and aims of people with disabilities.
3. To create a spirit of cooperation between visually impaired and sighted people.
4. To be of general service, help, inspiration, and/or work for the blind and visually impaired.
BY‑LAW III - MEMBERSHIP
All persons who are sixteen (16) years of age and older are eligible for membership in this corporation upon the fulfillment of the following requirements:
1. Personal or written application for membership to be presented to the Membership Committee.
2. Payment of one year's dues in advance.
B. MEMBERSHIP YEAR
1. The membership year shall be the entire calendar year ‑ January through December.
2. Membership recruitment for the purpose of reporting to the American Council of the Blind shall be terminated on March 15. However, applications for membership shall be accepted after March 15, and if approved, will be in effect until the end of that calendar year.
3. Applications made for new membership at the annual convention shall be in effect through the remaining calendar year and continue throughout the ensuing calendar year.
C. DUES AND CONVENTION REGISTRATION
1. The individual membership dues of the corporation shall be fifteen dollars ($15.00) above the annual dues of the American Council of the Blind.
2. A registration fee to help defray expenses for the convention shall be set annually by the Board of Directors.
D. Life Membership. Life Membership shall be granted to any member upon payment of five hundred dollars ($500.00). Such members shall have the right to vote and hold office.
BY‑LAW IV ‑ BOARD OF DIRECTORS
The term president shall be construed to include president and/or co-presidents when more than one person holds this office.
A. COMPOSITION OF THE BOARD
The voting members of the Board of Directors shall consist of officers of the corporation and six (6) members at‑large elected by the membership. Board members not serving in the capacity of an officer of this corporation shall be elected to the Board for three (3) year terms. The Immediate Past‑President shall serve as a voting member of the Board.
The Board shall have the power to conduct the affairs of the corporation between meetings of the corporation, subject to the limitations of these By‑Laws and the Articles of Incorporation, and actions at annual meetings.
1. A Board member shall be appointed to serve on each standing committee, but not necessarily to serve as the Chairperson of a committee
2. The Board must meet at least three (3) times between annual conventions.
Should it become necessary for an officer or board member of SDAB to resign before completing his or her elected term, he or she shall contact the President by letter or email. The President shall then notify the Board of Directors for formal acceptance of the resignation. The President, with the knowledge of the Board of Directors, shall have the authority to appoint a replacement to serve until the next general membership meeting. Notification of the resignation as well as the subsequent appointment shall be formally announced via SDAB’s newsletter, website, or at the next meeting of the Board of Directors or general membership.
BY‑LAW V ‑ OFFICERS
The officers of this corporation shall be: President, First Vice President, Second Vice President, Secretary, and Treasurer.
The elected officers shall hold office for a term of two (2) years. Their terms shall begin immediately at the close of the annual meeting in which they are elected and will continue through the next two (2) annual meetings. In the case of a vacancy in any office, the President has the authority, with the approval of the Board of Directors, to appoint a successor until the next general membership meeting. If at that time, the term is unexpired, an election will be held to complete the term. In the case of a vacancy in the office of the President, the First Vice President, Second Vice President, Treasurer, and the Secretary shall fill the vacancy in that order.
1. The duties of the officers shall be those outlined in Robert's Rules of Order, Revised.
2. It shall be the duty of the
President to appoint all standing committee chairpersons and committee members within sixty (60) days after the close of the annual meeting, provided that such appointees are active members of the corporation. The President shall, with a majority affirmative vote of the Board of Directors, remove from committee membership any person who cannot or will not fulfill his or her duties.
3. It shall be the duty of the First Vice President to serve as program chairperson.
4. It shall be the duty of the Second Vice President to serve as Finance Committee chairperson.
5. It shall be the duty of the Secretary to prepare and distribute to the Board of Directors, within thirty (30) days, the minutes of all meetings. In addition, a summary of the minutes shall be published in the newsletter and on the website.
6. It shall be the duty of the Treasurer to keep the financial books of the corporation. The Treasurer shall make reports at all Board of Directors meetings and at the annual meeting of the corporation. The Treasurer shall make a financial report in writing stating the financial status of the corporation. The report shall be made available to each member of the Board thirty (30) days after the close of the fiscal year. The Treasurer shall be bonded if the total amount of assets exceeds sixty thousand dollars ($60,000.00).
1. Elections of officers shall be held on even‑numbered years.
2. A majority of all votes cast shall be necessary for election to any office.
3. All of the officers shall be limited to two (2) consecutive full terms in the same office with the exception of the Secretary and the Treasurer.
4. The at‑large members of the Board of Directors shall be elected from the membership to serve a term of three (3) years. At‑large members shall be limited to two (2) consecutive full terms. There shall be two (2) elected each year.
BY‑LAW VI ‑ STANDING COMMITTEES
Unless otherwise provided, the President shall appoint the Chairperson and members of the following committees, and each committee shall consist of not less than three (3) members: Finance, Resolutions/Legislative, Program/Social, Membership, Nominating, Amendments, Publicity, and Scholarship/ Awards.
The President shall have the power to appoint any other committees deemed necessary or helpful. The President shall be an exofficio member of all committees.
A. The Finance Committee shall consist of the Second Vice President who shall serve as chairperson, First Vice President, Secretary, Treasurer, two (2) board members, and one (1) other SDAB member. The function of this committee shall be to develop an annual budget, to oversee expendatures of that budget, to implement fund raising activities for the corporation, and to approve expendatures of funds in excess of budgeted amounts.
B. The Resolutions/legislative Committee shall frame resolutions which shall be read at the closing meeting of the corporation. The Chairperson of this committee shall be a member of the Board of Directors when feasible. The members of the corporation shall submit resolutions in writing to the committee to facilitate its work. This shall not prevent resolutions from being presented from the floor. This committee shall inform the membership of legislative issues, support or oppose legislation, and draft and present legislation for the corporation subject to the approval of the Board of Directors.
C. The Program/Social Committee shall consist of the First Vice President, who shall serve as Chairperson of the committee, and at least two (2) other members. The function of this committee shall be to make all arrangements for the program, banquet and entertainment for the annual convention.
D. The Membership Committee shall solicit and maintain a list of members in good standing. The chairperson’s responsibilities shall include sending annual membership and convention registration forms to all perspective members and submitting a list of all members to the Treasurer for payment of the annual dues to the American Council of the Blind. All dues collected shall be transmitted to the Treasurer for deposit.
E. The Nominating Committee shall present to the annual membership a slate of candidates for each elective office.
F. The Amendments Committee shall receive proposed changes to the by‑laws of the corporation and disseminate them to the membership for consideration in compliance with by‑law X of the corporation.
G. the Publicity Committee shall assist in the development of the newsletter and other literature promoting the corporation, assist in the distribution of the newsletter and other literature in places accessible to the public, and assist in the composition of news releases to be disseminated through the print and electronic media.
H. The Scholarship/Awards Committee shall develop, maintain, and promote any approved scholarships or monetary stipends available through the corporation.
The committee shall also solicit recipients for any appropriate awards or recognition, prepare such awards or recognition, and present these at the annual convention.
BY‑LAW VII ‑ FISCAL POLICIES
A. The fiscal year of the corporation shall run from January 1 through the following December 31.
B. Members of the corporation may claim reimbursement for expenses incurred:
1. When a Board Member attends a regular board meeting or an executive committee meeting.
2. When any other member attends a Board meeting at the invitation of the President.
3. When attending a special meeting of the board, the corporation, or its standing committees, when such meeting has been called by the President.
4. When performing any service to the corporation at the request of the President or Board of Directors.
C. Subject to limitations of by-law VI, section A. of these by-laws, reimbursement shall be made at the same rate or rates as prescribed by the state of South Dakota in its travel regulations governing reimbursement of state employees: provided that these rates shall automatically change so as to always conform to the existing state rate.
D. Whenever it is necessary for a member to enlist the services of a guide or driver for the purpose of attending meetings as outlined in section B. of this by-law, such guide or driver shall be reimbursed at the same rate as any member attending such meeting.
E. Any member may refuse reimbursement for any reason.
F. No expenses shall be permitted for any officer or member of the corporation for travel outside of the state of South Dakota unless authorized at the annual meeting or by the Board of Directors.
BY‑LAW VIII - AFFILIATION
Officers and directors of this corporation are authorized to obtain and maintain affiliation status with the American Council of the Blind so long as the Council's requirements are not in conflict with the purposes of this corporation.
BY‑LAW IX ‑ LOCAL CHAPTERS
The corporation authorizes the establishment of local chapters according to the following.
1. Five (5) people of any political subdivision of the state of South Dakota may apply to the Board of Directors of the corporation for local chapter status.
2. The corporation Board of Directors shall have the responsibility, upon majority vote, to grant local chapter status.
3. The corporation Board of Directors, upon majority vote, shall have the responsibility to terminate chapter status when presented with, due cause.
4. Membership in any local chapter shall consist of persons sixteen (16) years of age and older of whom at least fifty percent (50%) are visually impaired.
5. Approval for local chapter status will be given provided the group in question agrees to the following
A. The local chapter shall adhere to the bylaws of SDAB.
B. The local chapter shall discuss projects using SDAB’s name with the SDAB Board of Directors.
C. The local chapter shall educate members about SDAB and ACB
D. The local chapter shall periodically present information on the chapter and its activities in the SDAB newsletter.
6. A member in good standing in a local chapter is also a member of the South Dakota Association of the Blind Inc.
7. Local chapters of the South Dakota Association of the Blind Inc. may collect from each chapter member their annual dues to SDAB of ten dollars ($10.00) above the annual dues of the American Council of the Blind per member in good standing. The dues shall be payable to the Treasurer of SDAB by March 15th. Local chapters shall not charge additional dues for chapter membership above the amount charged for membership in SDAB.
8. The local chapter shall submit a list of its members annually to the Chairperson of the Membership Committee of SDAB prior to March 15.
9. The local chapters of the corporation shall abide by the objectives of the corporation as set forth in by‑law II, by the decisions of the members voting at the annual convention, and by the decisions of the Board of Directors. Failure of the local chapter to abide as stated, shall be cause, upon the decision of the Board of Directors, for the dissolution of chapter status.
BY‑LAW X - AMENDMENTS
These By-laws may be amended by a two‑thirds (2/3) majority vote of the assembled voting body at any annual meeting of the corporation, provided any proposed amendment has been distributed in writing at the convention and read one time before the convention business meeting. Any amendment adopted shall become effective immediately.
By-LAW XI – DISSOLUTION
Upon the dissolution of this organization, the board of Directors, after paying or making provisions for the payment of all of the liabilities of SDAB, shall dispose of all the assets of this corporation to such organizations which have been organized and operated exclusively for charitable, educational, religious, or scientific purposes qualifying under Section 501C3 of the Internal Revenue Code and any future tax code.
(Adopted/revised at the annual convention of the South Dakota Association of the Blind, September 8, 2018)